GMS-Felix: Posting to the PMS

The following content was translated with the support of artificial intelligence and subsequently reviewed by our team.

Voucher sales can be transferred from incert to GMS-Felix to be displayed as invoices there.

If you are interested in such an interface, we look forward to hearing from you at sales@incert.at. The bookaGuestBill interface from GMS-Felix must be available and configured for incert. Please contact your GMS-Felix installer for this.

Transactions and Terms

A booking in GMS-Felix represents a purchase transaction (an order in Incert) and consists of one or more revenues, which are paid via one or more payment methods and may also include discounts. The following are posted: paymentMethodIds (payment methods) and articleNumbers (items).

Payment

Booking of the article sum minus discount to a payment method.

  • If the payment method is "Room Booking", the payment is not booked.

  • It can be set that orders of a certain payment method are not posted, e.g., Sponsorship.

  • If payment for tickets or products in the Incert Shop is made via a voucher, a separate payment method can be specified to post the used voucher amount.
Article

Booking the article value to a (voucher) articleNumber.

 

  • A different articleNumber can be independently assigned per article.

Shipping Costs

(only if shipping costs apply to the order)

Booking of shipping costs to a (shipping) articleNumber.

  • An articleNumber for shipping costs can be specified (independent of the shipping method).

Discounts

(only if a discount was granted in the order)

The discount amount will be transferred as "discount" to GMS-Felix.

  • The discount is posted automatically in GMS-Felix based on the discount field. In Incert, no articleNumber can be assigned.

In case of a cancellation, a reverse posting of the corresponding values will occur at the time of cancellation.

To Define

For the setup, you need to send us the desired booking data. The setup of these data is carried out by you, and if you have any questions, your GMS-Felix installer will be available. These are usually:

  • guestId, cashDeskId, deskNumber, staffName, articleGroupName, articleGroupId
    paymentMethodIds for all payment methods used in the Incert system (online and internal), including sponsorship and possibly the payment method voucher.
    articleNumbers for voucher sales (possibly also ticket or product sales)
    Possibly articleNumber for shipping/expenses.

For the transfer, you will receive a fill-in table and help after commissioning. Additional data for your GMS-Felix instance will be required (Endpoint URL, username, password) – this is typically created and sent by your GMS-Felix installer during the interface setup. Details including instructions will follow after commissioning from your project manager.

To Consider

  • Voucher redemptions must also be recorded with this interface both in Incert and in GMS-Felix on the customer invoice. However, there is a separate (and combinable with this interface) redemption interface. With this redemption interface, a voucher code can be directly searched and redeemed on the guest invoice in GMS-Felix.
  • The interface is not usable for portal systems but is exclusively aimed at a GMS-Felix instance. A multi-property configuration is supported only for the redemption interface.

 

 

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