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Export transactions (e.g., sales and redemptions) in BMD format for easy import into your accounting system. incert allows account assignment for items, payment methods, and shipping costs. Even if you're using a different accounting program, it's possible that it supports BMD import as a standard.
If you're interested in this interface, feel free to contact us at sales@incert.at.
Entering account data
The initial setup of accounting accounts is done during implementation together with your project manager. If new items, partners, etc. are added later, the accounts must be maintained directly upon creation.
- Accounts for items (optionally by tax rate)
- Accounts for payment methods (internal and online)
- Accounts for shipping costs
- Account for redemption (either a single account or individual accounts per redeeming partner in portal setups)
Viewing transactions
Accounts are configured in the system at the start and verified during setup. From then on, the system automatically records booking lines in the background whenever a relevant transaction occurs. These lines can be exported as needed. Ongoing monitoring is not required, but an overview menu is available. Learn more here about viewing accounting transactions in the system.
Exporting transactions
Here’s how to export booking lines and import them into your accounting software.
Supported transaction types
Depending on the scope and interface setup, the following transaction types can be recorded:
| Transaction Type | Description, Booking, and Timing | BMD Availability |
|---|---|---|
| Sales (and cancellations) | Booking: payment method to voucher clearing account at the time of sale. Separate accounts can be defined per payment method and item. | Included in "light" (online sales) and "standard" (includes on-site sales) |
| Shipping costs | Booking: payment method to shipping account at the time of sale. A unified account is used for all shipping methods. | Included in "light" |
| Discounts | The full (non-discounted) item value is booked to the clearing account. The discount amount is booked from the payment method to a discount account (configurable per campaign). | Included in "light" |
| Redemptions (and cancellations) | Booking: voucher clearing account to redemption account at the time of redemption. A single redemption account is used system-wide. | Included in "standard" |
| Partner-specific sales (portal systems) | Instead of using global payment accounts, custom partner-specific sales accounts can be defined. | Available in "advanced" |
| Partner-specific redemptions (portal systems) | Instead of a single redemption account, partner-specific liability accounts can be defined. Booking occurs at the time of redemption. | Available in "advanced" |
| Partner settlement for redemptions | Redemptions by partners are initially booked to a clearing account. During settlement, the total redemption amount is booked from the clearing account to the partner’s account and optionally a commission account. | Available in "advanced" |
| Offsetting for partners who sell and redeem | For systems where partners both sell and redeem, the resulting balance can be offset. A settlement document and SEPA transfer file can be generated. Currently, these cannot be exported as booking lines. | Not currently available |
Supported BMD Versions
We support BMD versions NTCS and 5.5.