The following content was translated using AI and reviewed by our team. Please note that some images are still being updated.
Export transactions (e.g., sales and redemptions) in DATEV format for easy import into your accounting system. incert allows account assignment for items, payment methods, and shipping costs. Even if you're using a different accounting software, it may support imports in DATEV standard.
If you're interested in this interface, feel free to contact us at sales@incert.at.
Entering account data
The initial setup of account assignments is carried out during the implementation together with your project manager. If new items, partners, etc. are added later, the respective account data must be entered at the time of creation.
- Accounts for items (optionally by tax rate)
- Accounts for payment methods (internal and online)
- Accounts for shipping costs
- Account for redemption
Viewing transactions
Once the accounts are configured and approved, the system automatically records transaction entries in the background whenever a relevant business event occurs. These entries can be exported at any time. Ongoing monitoring is not necessary, but an overview menu is available. Learn more here about viewing transactions in the system.
Exporting transactions
Here's how to export transaction lines and import them into your accounting system.
Supported transaction types
Depending on the configured scope and interfaces, the following transaction types can be recorded:
| Transaction Type | Description, Booking, and Timing | DATEV Availability |
|---|---|---|
| Sales (and cancellations) | Booking: payment method to voucher clearing account at the time of sale. Separate accounts can be set per payment method and per item. | Included in "light" (online sales) and "standard" (includes on-site sales) |
| Shipping costs | Booking: payment method to shipping cost account at the time of sale. One unified account is used for all shipping types. | Included in "light" |
| Discounts | The full (non-discounted) value is posted to the clearing account. The discount amount is posted from the payment method to a dedicated discount account, which can be set per promotion. | Included in "light" |
| Redemptions (and reversals) | Booking: voucher clearing account to redemption account at the time of redemption. Only one global redemption account can be used system-wide. | Included in "standard" |
| Partner-specific sales in portals | Instead of global accounts, partner-specific sales accounts can be configured per payment method. | Available in "advanced" |
| Partner-specific redemptions in portals | Instead of a single redemption account, specific liability accounts can be defined per redemption partner. Bookings occur at the time of redemption. | Not currently available |
| Partner settlement for redemptions | Redemptions by partners are posted to a clearing account. At the time of settlement, the total is transferred from the clearing account to the partner-specific account and, optionally, a commission account. | Not currently available |
| Offsetting for dual-role partners (selling and redeeming) | For systems where partners both sell and redeem, the resulting balance can be offset. A settlement document and SEPA transfer file can be generated, but booking lines cannot currently be exported for this process. | Not currently available |
Supported DATEV Versions
We support DATEV versions 300 and 700.